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Hubspot vs Monday.com – Comprehensive Comparison

14 minutes

Are you looking for an efficient platform for your business? Hubspot and Monday promise just that. But which one should you choose? To help you decide, we’ve extensively researched their features, user experiences, and value for money. Our findings will reveal the truth about these two platforms and enable you to make an informed decision. Join us as we explore the battle of Hubspot vs. Monday and determine which one reigns supreme.


You’ve narrowed down two popular platforms to optimize business operations: HubSpot CRM and monday.com. As you delve into the Hubspot CRM vs Monday sales CRM discussion, an overview of both reveals their unique strengths.

HubSpot CRM, a leading CRM software vendor, offers an all-in-one platform. Its powerful CRM tools are designed to enhance your customer relationships and streamline your marketing, sales, and service operations.

On the other hand, monday.com, a rising star, presents itself as a highly adaptable Work OS. It focuses on project management but has recently expanded its CRM platform capabilities.

The main differences lie in their primary aim and user experience. HubSpot CRM is renowned for its robust marketing automation tools and comprehensive customer support. Monday.com, however, scores points for its intuitive, user-friendly interface and transparent pricing model.

Ultimately, your choice between HubSpot CRM and monday.com will depend mainly on your business’s specific needs and which platform’s strengths align most with your operational objectives. Both are formidable contenders worth considering in your CRM platform selection process.


Now, let’s take a closer look at the cost aspect, as it’s a crucial factor to consider when choosing between HubSpot CRM and monday.com for your business. As HubSpot users, you may be tempted by HubSpot’s free plan. It’s indeed a cost-effective option to start. However, remember that additional costs may arise as your business grows and needs more advanced features.

On the flip side, monday.com offers transparent pricing plans. Although it doesn’t have a free program, it provides a clear-cut budget tracker that saves you from any hidden costs. This can be a considerable advantage, especially when keeping your expenses predictable.

But cost isn’t the only factor when choosing the right CRM software. It would help if you also considered the value you get for your money. Does the platform meet all your business needs? Can it scale with your business? Always weigh the costs against the benefits.


After considering the cost, you should also evaluate how user-friendly these platforms are for your team. HubSpot and Monday.com have strived to create intuitive interfaces, but each offers a unique user experience.

HubSpot’s CRM is known for its clean, user-friendly interface. It’s straightforward and doesn’t present a steep learning curve. The HubSpot Sales Hub is particularly noted for its ease of use. You’ll find it easy to navigate and understand even if you’re new to CRM systems.

Monday.com, on the other hand, also offers an intuitive interface. It’s designed to be user-friendly and focused on visual project management. Monday.com’s ease of use is one of its most vital selling points.

Here’s what you need to know about their usability:

  • HubSpot’s CRM is designed for simplicity, making it easy for your team to adopt.
  • The HubSpot Sales Hub further simplifies the process, providing tools needed for sales without unnecessary complexity.
  • Monday.com offers an intuitive interface that visually displays your projects, making it easy to see progress at a glance.
  • Monday.com may present a slight learning curve but provides ample resources to help you get up to speed.


Moving on from usability, consider how well HubSpot and Monday.com integrate with other tools your team uses.

HubSpot, one of the best CRM software, offers an impressive array of integrations. Its hub, aptly named the HubSpot Marketing Hub, allows for custom integration with various marketing tools. This flexibility makes it a robust CRM solution for your marketing team.

Monday.com, on the other hand, operates as a Work OS. It’s designed to integrate seamlessly with various software solutions. Monday.com’s strength lies in adapting and streamlining your team’s workflow. It boasts a different extensive marketing integrations than HubSpot. Still, it’s a versatile tool capable of custom integration with many other types of software.

If integrating marketing tools is your priority, HubSpot might be best. If you’re looking for a tool that adapts to your team’s workflow and offers broad software solution integrations, Monday.com could be your go-to. Choosing between these two CRM solutions depends on your team’s needs and the tools you already use.

Task Management

Regarding task management, both Hubspot and Monday.com offer unique tools and functionalities that can significantly streamline your team’s workflow. Task management is an integral part of any project management tool, and with Hubspot and Monday, managing your team’s tasks has never been easier.

Hubspot’s task management allows team members to create, assign, and track tasks within the sales pipelines. This ensures a seamless flow of business processes, with functions clearly outlined and easily accessible.

Monday.com, on the other hand, offers highly customizable task boards. These boards allow for efficient task management, with the ability to track progress and changes in real-time.

  • Hubspot’s task management focuses on sales pipelines, aligning tasks with business processes.
  • Hubspot allows for easy assignment and tracking of tasks.
  • Monday.com offers customizability, letting you manage tasks your way.
  • Monday.com’s task boards provide real-time progress tracking.

Resource Management

In managing your resources, you’ll find that both Hubspot and Monday.com offer distinct features to help optimize your team’s utilization and productivity.

With its robust customer relationship management system, HubSpot excels in contact management. It provides sales tools that streamline the process, making it an ideal choice for marketing teams. Hubspot’s integration with Zendesk Sell further enhances its resource management capabilities, providing top-notch support for customer service teams. The platform lets you easily track and evaluate your resources, ensuring they’re used efficiently.

On the other hand, Monday.com shines with its visually intuitive resource management system. Its transparency lets users see who’s working on what and when tasks are due. This can boost productivity and ensure that resources are allocated correctly.

Whether managing a sales team with Hubspot or coordinating a project with Monday.com, both platforms offer tools to help you maximize your resources. Your choice between the two will largely depend on your specific needs and the nature of your team’s work. But rest assured, both platforms are built to help you manage your resources effectively.


After effectively managing your resources with Hubspot or Monday.com, you’ll want to dive into their reporting capabilities to assess your team’s productivity and performance. Both platforms provide robust reporting features, helping you make an informed decision by highlighting critical aspects of your marketing strategy.

Hubspot’s reporting centralizes your customer data, allowing an in-depth view of your marketing campaigns and sales opportunities. This comprehensive insight, based on real-time data, will enable you to fine-tune your strategies.

On the other hand, Monday.com offers visual, easy-to-customize reports. These can track the progress of various projects, revealing how effectively resources are used.

Here are some key points to consider:

  • Hubspot’s reports can be customized to focus on any part of the customer journey.
  • Monday.com’s reporting is project-centered, ideal for tracking team performance and productivity.
  • User reviews highlight Hubspot’s strength in providing detailed customer support metrics.
  • Monday.com impresses users with its ease of creating visually appealing reports.

The reporting capabilities of both Hubspot and Monday.com can give you significant insights, helping you optimize your strategies and improve your team’s performance.


Collaboration is crucial, especially for large sales teams. Hubspot and Monday.com are potent tools, offering features to streamline team interaction and foster effective collaboration.

Hubspot provides a mobile app that enables seamless communication, keeping your team connected on the go. It also has an excellent support team ready to assist and community support to share ideas or solve common issues. With Hubspot, you can also integrate ready-made templates into your workflow, making it easier to coordinate and collaborate on projects.

Meanwhile, Monday.com boasts an easy drag-and-drop feature that simplifies task allocation among team members. Like Hubspot, Monday.com also offers a mobile app that keeps your team engaged and connected no matter where they are. Its ready-made templates can be customized to suit your team’s needs, promoting collaborative work.

Hubspot and Monday.com provide comprehensive collaboration features, making them ideal for large teams seeking efficient, effective ways to work together.


Moving forward from collaboration, let’s delve into how Hubspot and Monday.com handle automation, a feature essential for streamlining your business processes and boosting productivity.

With Hubspot’s automation features, you can simplify your marketing efforts and lead management, giving your sales reps more time to focus on building customer relationships. These features come with a free trial, allowing you to test the waters before committing.

On the other hand, Monday.com also offers powerful automation capabilities designed to eliminate repetitive tasks and foster collaboration. Here are some notable features:

  • Automated notifications for task updates
  • Automatic assignment of tasks to team members
  • Easy-to-use workflow automation templates
  • Time-saving automation for data syncing and reporting

Email marketing is another area where automation shines. Both Hubspot and Monday.com offer features to automate email marketing campaigns, helping you reach out to your audience effectively.


When it comes to customization, both HubSpot and Monday.com offer you an ample amount of flexibility to tailor their platforms to your specific business needs.

HubSpot’s enterprise plan comes packed with a robust content management system, a detailed knowledge base, and flexible email templates. These tools let you control your brand narrative, create engaging content, and give your customers the information they need right when needed.

Monday.com, on the other hand, Monday.com shines in use cases where you need to track and manage various tasks. Its easy drag-and-drop functionality allows you to create custom workflows that can be adjusted to meet your unique needs. With Monday.com, you can quickly set up boards for different projects, define roles, and assign tasks, making it a breeze to manage your team.

Both platforms offer you the power to customize their tools to fit your needs. Whether building a knowledge base with HubSpot or creating project boards with Monday.com, you can tailor each platform to your business requirements and ensure a smoother workflow.


While tailoring HubSpot or Monday.com to your needs, consider the importance of security in protecting your business’s valuable data. Security should be a top priority for all businesses, particularly those in the financial services sector.

HubSpot and Monday.com take security seriously. They both have robust privacy policies and use advanced technology to secure your data.

  • HubSpot has a comprehensive privacy policy and uses encryption to protect data. They monitor their systems 24/7 for vulnerabilities and update their security measures regularly.
  • Monday.com also has a stringent privacy policy and uses multiple layers of security, including encryption and firewalls, to protect your data. They also conduct security audits regularly.

Always remember that the security of your data is paramount. It’s wise to review any platform’s privacy policy, understand the security measures in place, and ensure they align with your business’s needs. With HubSpot and Monday.com, you can have peace of mind knowing that your data is well-protected.

Mobile Access

You’re likely on the go often, so it’s essential to consider how accessible and user-friendly the mobile applications of HubSpot and Monday.com are. Mobile access is pivotal in selecting the right platform for managing your business operations.

HubSpot offers free CRM software popular among users for its comprehensive mobile app. It allows you to access contacts, manage deals, and track your team’s productivity from your phone. This way, you can keep a pulse on your business no matter where you are. The app also integrates with your social media marketing, thus keeping you connected with your audience on the go.

In the battle of HubSpot vs Monday, Monday.com also features a robust mobile app. It’s a popular choice for teams needing real-time work access. You can check project updates, collaborate with your team, and even receive phone support directly from the app. Additionally, Monday.com offers mobile live chat support, a massive plus for those who prefer instant assistance.


Now, look at how these two platforms handle workflows, which are crucial to your day-to-day operations.

Hubspot and Monday both have their unique strengths when it comes to workflows.

One of the best features of Hubspot’s workflows is its automation capabilities. This great CRM platform allows you to automate emails, tasks, and even sales pipelines, freeing up more time for you to focus on generating new leads. It’s an excellent choice for larger businesses with complex, specific needs.

On the other hand, Monday excels in visualizing workflows. It allows you to create boards and use color coding to track the progress of tasks efficiently. This feature is also customizable to fit your specific workflow needs.

Here are some points to consider:

  • Hubspot’s workflows focus on automation.
  • Monday allows for easy visualization of workflows.
  • Hubspot is better suited for larger businesses.
  • Monday’s workflows are highly customizable.

In the Hubspot vs Monday debate, you’ll find that both platforms offer robust workflow solutions. It’s all about finding the one that fits your specific needs.


Building on from workflows, let’s delve into the templates offered by both HubSpot and Monday, as they can significantly streamline your operations. These platforms provide different ways of presenting and organizing critical information, helping you ensure everything is in the right place.

HubSpot, which holds a significant market share, offers many ready-to-use templates for emails, landing pages, and blog posts. These templates are designed to optimize your marketing and sales efforts, saving you time and resources. The significant difference lies in the customization options; HubSpot’s templates tend to be more rigid in structure.

On the other hand, Monday’s templates are highly customizable and cover a wide range of use cases—from project management to process tracking. They offer a flexible structure, which can be a double-edged sword. While it allows more creativity, it could also require more time to set up.

Consider your specific needs and resources when deciding on the best option. Both platforms offer robust templates that are among the best available today. However, if you need more structure, HubSpot might be your go-to. At the same time, if you value flexibility, Monday could be the better choice.

Help & Support

Regarding getting the help you need, both HubSpot and Monday offer various support options to ensure you’re never left in the lurch. The easy way both platforms handle support makes for a stress-free user experience.

HubSpot provides live support for all plans, a viable option for immediate assistance. Whether a minor query or a significant snag, a support representative is available at any time. In addition, HubSpot offers a comprehensive library of self-help resources, including articles, guides, and tutorial videos.

Monday’s approach to support is slightly different. They provide live support for unlimited users but only for Pro and Enterprise plans. However, they compensate by offering an extensive knowledge base, webinars, and an active community forum.

Here’s a quick rundown:

  • HubSpot – live support, extensive self-help resources
  • Monday – live support for Pro and Enterprise plans, knowledge base, webinars, community forum


As you begin using HubSpot or Monday, the training resources available can significantly impact your overall experience. Both platforms offer a variety of guidance materials to get you started.

HubSpot provides an extensive knowledge base with how-to articles, user guides, and video tutorials. They also offer HubSpot Academy, a learning resource with free online courses on inbound marketing, sales, and customer service. It’s a great place to expand your skills and earn certifications.

On the other hand, Monday.com offers a comprehensive ‘Monday Academy’ with various courses to help you master the platform. They also present webinars and live workshops to demonstrate the practical use of their features. A ‘Getting Started’ guide and an extensive FAQ section address common queries.

In essence, both HubSpot and Monday.com are committed to your learning journey. They understand that comprehensive training is crucial for you to make the most out of their platforms. So, your choice depends on which training style aligns best with your learning preferences.


Now that you’re familiar with the training resources let’s delve into the design aspects of both HubSpot and Monday.com.

Both platforms have been designed with user experience in mind, offering intuitive and user-friendly interfaces. However, they differ in their aesthetic appeal and layout.

HubSpot offers a clean, minimalist design that’s easy on the eyes. The interface is intuitive, making it easy to navigate and find what you’re looking for. The dashboard gives you a comprehensive overview of your marketing, sales, and service data.

On the other hand, Monday.com opts for a more vibrant, colorful design. It uses visual project management tools like Kanban boards, Gantt charts, and timelines, which look great and make project tracking a breeze.

Here’s a quick breakdown:

  • HubSpot’s design is minimalistic and professional
  • Monday.com opts for a more vibrant, visually engaging design
  • Both platforms offer intuitive, easy-to-navigate interfaces
  • HubSpot provides a comprehensive dashboard, while Monday.com uses visual project management tools


After exploring the design aspects, let’s dive into the analytics capabilities of HubSpot and Monday.com, which will help you understand and improve your business performance.

Both platforms offer robust analytics, but they approach it differently.

HubSpot focuses on inbound marketing analytics. From initial contact to deal close, you’ll get a 360-degree view of your customer’s journey. It’s perfect for tracking performance indicators like website traffic, lead generation, and conversion rates. You’ll also appreciate its SEO analytics, which will help you optimize your content and outrank competitors.

On the other hand, Monday.com shines with project and workflow analytics. It’s all about operational efficiency. You can track task completion, evaluate team performance, and monitor project timelines. It also provides visualizations through charts, graphs, and boards, making data interpretation a breeze.

So, what’s the verdict?

HubSpot is your best bet if customer journey and marketing metrics are your focus. Conversely, if you want to enhance operational efficiency and workflow management, Monday.com ticks all the boxes.


When choosing a platform for your growing business, you’ll need to consider the scalability of both HubSpot and monday.com. Scalability is about accommodating growth and increasing workload without affecting the system’s performance. It’s about how well the software can adapt to the growing needs of your business.

Both HubSpot and monday.com have proven scalability. With its wide variety of tools and integrations, HubSpot can serve small businesses and quickly scale up to meet the needs of large enterprises. Its CRM system, marketing tools, and sales hub are designed to grow with your business.

Monday.com, on the other hand, Monday.com is a work operating system (Work OS) that can effectively scale to accommodate your team’s growth. It offers customizable workflows, project management tools, and automation features that can adapt to your evolving business needs.

Here are some key scalability aspects to consider:

  • Ability to handle increasing data volume
  • Flexibility to adapt to changing business needs
  • Availability of advanced features and integrations
  • Cost-effectiveness of scaling up

Both platforms offer robust scalability. Your decision should be based on specific business needs and growth plans.


Both HubSpot and monday.com can help you streamline and automate your business processes, continuing the ease of scalability discussed in the previous section.

With HubSpot, you’ll find integrated scheduling tools to set client appointments, manage your team’s calendars, and organize project timelines. This is especially beneficial when dealing with a large group or many clients.

On the other hand, monday.com, with its visually appealing and intuitive interface, makes scheduling a breeze. You can easily schedule tasks, assign them to team members, and track their progress in real-time. This platform’s strength lies in its ability to automate routine tasks, freeing up your time to focus on more strategic aspects of your business.

So, consider your business needs when choosing between HubSpot and monday.com for scheduling. HubSpot might be your go-to if you’re looking for a robust, all-in-one solution. But if you need a straightforward, easy-to-use scheduling tool that automates your tasks and projects, monday.com could be the better fit.

Either way, both tools are designed to improve your productivity and efficiency.

Time Tracking

Continuing from scheduling, let’s dive into how HubSpot and monday.com handle time tracking, another crucial aspect of managing your business operations efficiently.

Both platforms offer robust time-tracking features, but they each do it in their own unique ways. On the one hand, HubSpot allows for seamless time logging tied to clients, projects, or tasks, which gives you a clear picture of where your time is spent.

On the other hand, monday.com provides a visual and intuitive platform for tracking time on tasks, along with a comprehensive dashboard that gives you a broad view of time allocation across your team.

Here are some key points to note about time tracking on both platforms:

  • HubSpot’s time tracking is tied to its CRM, allowing seamless integration with client and project data.
  • monday.com allows for bulk time entries, making it easy to log multiple hours simultaneously.
  • HubSpot provides detailed time reports that can be customized as per your needs.
  • monday.com’s time tracking is visually appealing and intuitive, making it easy to see where your team’s time is going at a glance.


Now that we’ve examined time tracking let’s dive into how both HubSpot and monday.com handle notifications. This critical feature keeps you updated about your business operations.

With HubSpot, you’ll receive real-time notifications about your contacts’ activities, such as when they open an email or visit a particular page on your site. You can customize these notifications to suit your needs, ensuring you don’t miss any critical engagement.

On the other hand, monday.com provides notifications that are more project and task-centered. You’ll be notified when tasks are assigned, completed, or due soon and when changes are made to shared projects. You can even customize your notification preferences based on the project or team.

HubSpot’s notifications are more sales and marketing-focused, while monday.com is more project and task-oriented. Both platforms allow you to customize your notifications, ensuring you stay on top of your game.


Regarding documentation, both HubSpot and monday.com offer comprehensive resources to guide you through their platforms. Understanding a new platform can be challenging, and they’ve stepped up to make the process easier for you.

HubSpot provides a wealth of guides, tutorials, and articles in its knowledge base. You’ll find step-by-step instructions, from setting up your dashboard to analyzing your marketing campaigns. They also offer free online training through HubSpot Academy, where you can learn at your own pace.

Similarly, monday.com provides a comprehensive knowledge base filled with articles, video tutorials, and webinars. They also offer ‘Monday labs,’ where you can test new features and give feedback. Their vibrant community forum is another place to find help and inspiration.

In short, both platforms strive to empower users through quality documentation. Let’s highlight some key points:

  • HubSpot provides detailed guides and free online training
  • monday.com offers extensive articles, video tutorials, and webinars
  • Both platforms have a dedicated knowledge base
  • Both encourage user feedback and community engagement


While HubSpot and monday.com offer robust features and functionalities, other CRM platforms better align with your business needs. Let’s explore a few alternatives.

Salesforce is a popular choice, known for its extensive feature set, scalability, and cloud-based systems. It’s a comprehensive tool, but it might be too complex for small businesses.

Zoho CRM is another excellent alternative, offering a balanced mix of features with a competitive pricing structure. It’s user-friendly and a good option for startups or small businesses.

Pipedrive stands out for its sales-centric design. It’s easy to use and offers insightful sales tracking features. It can be an excellent choice if your business is heavily sales-oriented.

Freshsales is another CRM to consider. Its strength lies in lead scoring and capturing, integration capabilities, and the ease of setting up automated workflows.

Lastly, Insightly is worth looking at for its project management capabilities. It integrates CRM and project management, offering a unique blend of features.


Your decision between HubSpot and Monday.com depends on your business’s specific requirements and available funds. A noteworthy fact is that 84% of companies have reported a rise in efficiency after implementing a CRM system. Therefore, regardless of which platform you select, you are likely to see a significant improvement in your operations and customer relationships. It’s important to remember that the ideal CRM is the one that integrates smoothly with your business. Good luck with your decision!

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